If you have an hourly employment contract, declaring your working time allows you to make sure that your contract is fulfilled and that the hours you work are properly compensated.
At malibou, we designed the time-tracking feature to take up as little of your time as possible!
📆 My default work schedule
To declare your working time, go to the new page available from the left-hand menu: “Time declaration”. On this page, you can:
- view your default working hours
- move from one week to another to access the week for which you want to declare working time
- see, for each week, whether it has already been validated or not
- submit your timesheet
Your administrator has set default working hours for each working day. The total number of these hours must match the number of weekly hours specified in your employment contract.
💡 Tip
✏️ Editing my worked hours
Your timesheet can only be edited as long as you haven’t clicked “Validate my timesheet”.
To edit your working hours, simply place your cursor in a time slot and modify it. You can also delete or add time slots:
- delete using the small 🗑️ (“trash”) icon
- add by clicking “+ Work time slot”
After making changes, you’ll see the indicator at the top of the page update. It shows the total number of hours declared for the week and is an easy way to check that everything is correct before submitting your time.
💡 Make sure the week is finished and all your hours are final before submitting your timesheet.
🌴 Taking leave into account
If you are absent for a full day, your leave will be marked with a “Leave” indicator, and you won’t be able to declare working time for that day.
If you haven’t declared your leave yet, make sure to do so before submitting your timesheet, on the dedicated page “My Requests > Leaves”.
If you are off for half a day, you will still be able to declare working time for that day. Be careful to declare the correct number of hours for a half-day absence.
🌜 Night Hours
If your job requires you to work night hours, these hours will be automatically detected in malibou based on your company’s settings and sent to payroll.
You can identify these hours thanks to the small moon icon displayed next to the time slot.
🤝 Submitting my final working time to my manager
Once your work week is finished and your hours are final, simply click “Validate my timesheet”.
- Your HR manager will be notified and will need to validate your timesheet.
- You will no longer be able to edit your declaration. Contact your HR manager if changes are needed.
- Weeks you’ve submitted are labeled “Time submitted”.
- Weeks that have also been validated by your HR manager are labeled “Time validated”.
🔏 Editing a work week that has already been submitted
Once a timesheet has been submitted, it can no longer be edited. To modify it, contact your HR manager so they can do it for you. You’ll receive a notification informing you that your working time declaration has been modified, and you’ll then be able to approve the changes.
❓ Need help?
If you have any questions, you can contact support using this form